6 Microsoft Teams features Zoom doesn’t have

One of the major news in March 2016 was that Microsoft was considering bidding $8 billion to purchase Slack. However, Bill Gates and the team decided that instead of buying Slack, they would develop their own chat app tool. Teams is mostly a Slack alternative, but it’s also meant to replace Skype for Business, which up until recently was Microsoft’s corporate video conferencing service. The app’s main functionality is the group chat that comes with plenty of features. Some of these features include editing, deleting, pinning messages, as well as starting a new thread and sharing files. You can even send .gif images, as well as emojis. Possibly due to Skype’s legacy, Teams includes a bunch of video features that Zoom doesn’t. There are real-time captions, built-in meeting notes, and a bizarre feature where you can pretend you’re in the same room as your coworkers!

To be clear: Zoom is a perfectly capable and liked solution. That doesn’t mean other apps are not offering anything interesting, and Microsoft in particular is trying a bunch of new things in the space. Here are a few highlights.

1. Built-in meeting notes
2. Persistent chat with rich formatting
3. Blurred background
4. Virtual classroom with your coworkers
5. Live captions
6. Included with Microsoft subscription

1. Built-in meeting notes

Zoom is a video conferencing app—and that’s about it. What happens if you’re in the middle of an important meeting, but need a way to take some notes? You think you’d have to use Microsoft Word or another program, but did you know that Teams has its own meeting notes feature, too? Microsoft Teams is built around the idea that it will be the all in one tool you use for all collaboration: team chat, video calls, and even internal documentation.

Click Meeting notes, and a new tab for meeting minutes will be created in the current channel.

Notes get saved as part of the meeting itself, and can go anywhere with you, and will be saved for later or for sharing with your coworkers.

This is a quick way to ensure there’s a written record of the meeting in a place where everyone can access it, which is very slick.

Meeting Notes in Teams is a great way to capture every detail about your meetings on the platform. You can take and access notes before, during, and after a meeting in Teams. So, keep all your notes in one place while sharing them with your colleagues.

2. Persistent chat with rich formatting 

Zoom chat is very simple. Microsoft Teams’ chat for meetings, on the other hand, has more formatting features than AIM.

We’re not sure if you have the multitasking skills to format text during a meeting, but it’s there if you want it. And this is just the beginning—there’s a large sticker collection and, for some reason, a meme creator. Imagine how much fun this can make your meetings!

Microsoft Teams also keeps a record of the chat from every meeting and posts all comments in the channel.

Have you ever lost track of helpful links and information during a Zoom meeting? With Teams, you can review the comments after the meeting, and any points made there can be found using search alongside the rest of your chats. It’s easy to see why this is useful.

3. Blur your background

Zoom backgrounds are, at this point, an important part of our collective human culture—the ultimate form of self-expression. With this best practice, you can have your meeting almost anywhere, and disguise whatever happens in the background around you. Naturally, Microsoft Teams offers custom backgrounds for meetings.

4. Pretend you’re in the same room as your coworkers

Zoom  has two views that you can switch between. Speaker View and Gallery View: essentially, you can see the person talking right now or see everyone at once. Microsoft Teams adds another: Together Mode. Everyone on the call is shown as though they’re sitting next to each other in some kind of classroom, or sporting event like we’ve seen on TV with the NBA,MLB, NHS and NFL.

This is optional, and turning it on only changes things on your screen. 

Is this useful? No. Will it make you feel slightly less alone during a year in which in-person interaction is rare? No. Is it somewhat amusing? Yes.

5. Live captions

Teams can detect what’s said in a meeting and present real-time captions. And, if you’ve turned on the new meeting experience, your captions will include speaker attribution—so you’ll see not only what’s being said, but who’s saying it. 

Zoom offers a closed captioning feature, but someone has to manually type them out. Microsoft’s system recognizes speech automatically. Live captions can make your meeting more inclusive to participants who are deaf or hard-of-hearing, people with different levels of language proficiency, and participants in loud places by giving them another way to follow along.

6. There’s a good chance you’re already paying for it

Zoom is free, but the free version limits meetings to 40 minutes. Microsoft Teams’ free version has no such restrictions for video meetings.

There’s also a good chance you’re already paying for the full version. Microsoft Teams is included with every version of Microsoft 365 for business. This means that, if your company pays for a Microsoft Office subscription, you already have access to Teams. You should probably give it a chance and consider not paying for Zoom and/or Slack on top of it.

Features

• Group and private chat.
• Video calling, audio calling, and screen sharing.
• Schedule video calling.
• Thread messaging.
• Works seamlessly with any other Office app.
• Up to 250 people per video call.
• Over 270 integrations.
• Available in 53 languages.

Best for

• Microsoft-centric teams.
• Organizations that want to keep ideas organized and compartmentalized.

If you have any questions, please email us at support@sjtechies.com or call us at (856) 745-9990.

 

As school, socializing, and many aspects of life have moved online this year, it’s more important than ever that you protect your digital devices and steer clear of cybercriminals. Computer security threats are relentlessly inventive. Masters of disguise and manipulation, these threats constantly evolve to find new ways to annoy, steal and harm. Arm yourself with information and resources to safeguard against complex and growing computer security threats and stay safe online.

Examples of Online Cybersecurity Threats

Computer Viruses

Probably the most eminent computer security threat, a computer virus is a program written to alter the way a computer operates, without the permission or knowledge of the user. A virus replicates and executes itself, usually doing damage to your computer in the process.

What can you do to avoid computer viruses? Carefully evaluate free software, downloads from peer-to-peer file sharing sites, and emails from unknown senders. These things are critical to avoiding viruses. Most web browsers have security settings which can be configured for top defense against online threats. But, as we’ll say again and again, the single most-effective way of fending off viruses is up-to-date antivirus software and monitoring agent, like we include in our Managed Service Plans.

Spyware Threats

A serious computer security threat, spyware is any program that monitors your online activities or installs programs without your consent for profit or to capture personal information.

While many users won’t want to hear it, reading terms and conditions is a good way to build an understanding of how your activity is tracked online. As always, if a company you do not recognize is advertising for a deal that seems too good to be true, be sure you have an internet security solution in place and click with caution.

Hackers and Predators

People, not computers, create computer security threats and malware. Hackers and predators are programmers who victimize others for their own gain by breaking into computer systems to steal, change, or destroy information as a form of cyber-terrorism. These online predators can compromise credit card information, lock you out of your data, and steal your identity. As you may have guessed, online security tools with identity theft protection are one of the most effective ways to protect yourself from this brand of cybercriminal.

Phishing

Masquerading as a trustworthy person or business, phishers attempt to steal sensitive financial or personal information through fraudulent email or instant messages. Phishing attacks are some of the most successful methods for cybercriminals looking to pull off a data breach. Antivirus solutions with identity theft protection can be taught to recognize phishing threats in fractions of a second.

Cyber Safety Tips

• Keep software systems up to date and use a good anti-virus program.
• Examine the email address and URLs in all correspondence. Scammers often mimic a legitimate site or email address by using a slight variation in spelling.
• If an unsolicited text message, email, or phone call asks you to update, check, or verify your account information, do not follow the link provided in the message itself or call the phone numbers provided in the message. Go to the company’s website to log into your account or call the phone number listed on the official website to see if something does in fact need your attention.
• Do not open any attachments unless you are expecting the file, document, or invoice and have verified the sender’s email address.
• Scrutinize all electronic requests for a payment or transfer of funds.
• Be extra suspicious of any message that urges immediate action.
• Confirm requests for wire transfers or payment in person or over the phone as part of a two-factor authentication process. Do not verify these requests using the phone number listed in the request for payment.

 

If you have any questions, please email us at support@sjtechies.com or call us at (856) 745-9990.

The popular Microsoft Office 2010 is reaching end of support in a few months. To avoid security risks, it’s time to upgrade to a newer version of Office. The good news is that you have options.

What Does End of Support Mean?

Microsoft Office 2010 has been a popular version of the application over the last decade. The unfortunate news is that support for it ends this fall — on October 13, 2020, to be exact. All of your Office 2010 apps will continue to function. However, using an unsupported version of any software exposes your computer to serious and potentially harmful security risks. Microsoft will no longer provide technical support, bug fixes, or security fixes for Office 2010 vulnerabilities that may be subsequently reported or discovered. This includes security updates that help protect your PC from harmful viruses, spyware, and other malicious software.

• You’ll no longer receive Office 2010 software updates from Microsoft Update.
• You’ll no longer receive phone or chat technical support.
• No further updates to support content will be provided, and most online help content will be retired.
• Another difficulty you may face is incompatibility with some of the newer programs and file formats.

If you’re using Office 2010, it’s probably a good time to upgrade your version of Microsoft Office.

Upgrade Options

The best way to protect yourself and your organization is to upgrade to a newer version of Office:

• Cloud upgrade: Subscriptions to Microsoft 365
• On-premises upgrade: Office Standard 2019

Microsoft 365

Microsoft 365 is an all-in-one cloud solution with a number of different licensing options to fit your organization’s needs. The best part about cloud-based applications is that you no longer have to worry about retirements, patches, and end of support. Cloud licenses are automatically updated with new features, new applications, and security updates. Many cloud subscriptions also include installed (or desktop) versions of the application, so you can have the same look and feel of the Office applications you are accustomed to using, but built with more robust features and benefits.

Microsoft Office Standard 2019

Microsoft Office Standard 2019 is the latest version of the on-premises version of the office suite and is a good option for you if you are not ready for the cloud version at this time. This version of Office includes Word, Excel, PowerPoint, Outlook, OneNote, and Publisher.

If you have any questions, please email us at support@sjtechies.com or call us at (856) 745-9990.

Barbara Corcoran of ABC’s “Shark Tank” has lost nearly $400,000 in a phishing scam this week. Corcoran told “People” that she was tricked as a result of an email scheme sent to her team.

The high-powered businesswoman told People that she received a scam invoice approving a real estate renovation, but she didn’t think twice about verifying it because she invests in real estate. It was only until her bookkeeper caught Corcoran’s assistant’s email was misspelled by 1 letter and it was later found to be the address used by the scammer.

“I was upset at first, but then remembered it was only money,” Corcoran told the magazine.

Corcoran’s assistant Emily Burke told CNN Business that the “Shark Tank” star wouldn’t provide any additional comment “at the advisement of her attorneys until the authorities are done investigating.”

However, Corcoran tweeted: “Lesson learned: Be careful when you wire money!” with a link to a TMZ story.

In addition to being an investor and a judge on the hit ABC show, Corcoran formerly owned the global real estate agency that shares her name. She sold it for $66 million in 2001.

Corcoran fell for a phishing scam. It’s common, too: Nearly 30,000 people reported being a victim of that type of scam last year. Together they reported nearly $50 million in losses, according to the FBI’s 2018 Internet Crime Report.

Phishing attacks are common methods of stealing usernames, passwords and money. Hackers pretend to be a trustworthy source to convince you to share personal data. To be safe, it’s important to make sure the sender is authentic before clicking on a link. Google has rolled out security protections that warns people of potential unsafe emails.

If you or your team have any questions or concerns please contact support at (856) 745-9990.

Not sure your are protected? Contact us, we can help!

Hackers held two school districts on Long Island hostage over the summer, forcing one of them to pay $88,000 in cryptocurrency in order retrieve student and staff information before the school year started.

Despite using an anti-virus software and other firewalls for cyber security, the School District’s encrypted files were accessed this summer by Ryuk ransomware, which can infiltrate an entire server with one click of a malicious email attachment. The virus encrypts data, essentially locking users out of access to their files, and hackers are blackmailing schools until payment is made, usually in bitcoin, through school insurance to unlock the system’s server.

The Mineola School District was also attacked by the same virus. But they didn’t have to pay because they had a backup that wasn’t compromised.

What are some tips to avoid having to pay the ransomware

The nefarious ransomware business model has turned out to be a lucrative industry for criminals. Over the years its ill repute has made law enforcement team up with international agencies to identify and bring down scam operators.

Most of the ransomware attacks that have taken place in the past have been linked to poor protection practices by employees and businesses. There are ways to prepare and steps you can take to avoid the nuances these hackers are causing.

Here are a few dos and don’ts when it comes to ransomware.

1. Do not pay the ransom. It only encourages and funds these attackers. Even if the ransom is paid, there is no guarantee that you will be able to regain access to your files.
2. Restore any impacted files from a known good backup. Restoration of your files from a backup is the fastest way to regain access to your data.
3. Do not provide personal information when answering an email, unsolicited phone call, text message or instant message. Phishers will try to trick employees into installing malware, or gain intelligence for attacks by claiming to be from IT. Be sure to contact your IT department if you or your coworkers receive suspicious calls or emails.
4. Use reputable antivirus software and a firewall. Maintaining a strong firewall and keeping your security software up to date are critical. It’s important to use antivirus software from a reputable company because of all the fake software out there.
5. Do employ content scanning and filtering on your mail servers. Inbound e-mails should be scanned for known threats and should block any attachment types that could pose a threat.
6. Do make sure that all systems and software are up-to-date with relevant patches. Exploit kits hosted on compromised websites are commonly used to spread malware. Regular patching of vulnerable software is necessary to help prevent infection.
7. If traveling, alert your IT department beforehand, especially if you’re going to be using public wireless Internet. Make sure you use a trustworthy Virtual Private Network (VPN) when accessing public Wi-Fi like Norton Secure VPN.

Ransomware criminals often attack small and medium sized businesses. Among other cyber attacks, ransomware is one criminal activity that can be easily worked around with the above-mentioned solutions. South Jersey Techies coupled with education about these threats is an excellent protection plan for today’s cyber landscape.

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Microsoft has announced that its support for Windows 7, Windows Server 2008 R2, and Small Business Server (SBS) 2011 will be coming to an end on January 14, 2020.

What does that mean for you? First, security patches and updates will no longer be implemented, leaving Windows 7 workstations and servers susceptible to security breaches. On January 13, 2015, Microsoft ended mainstream support for Windows 7, but now extended support is ending as well. Extended support is still safe to use until 2020 currently. Normally Microsoft would add new features during the mainstream support phase, but they will not be being doing this anymore. They will however, continue to patch any security treats. South Jersey Techie’s strongly recommends upgrading your business’s servers and workstations before the January 2020 deadline- and to start planning now to avoid the urgency of the deadline. Businesses in the healthcare industry will be impacted by the changes in relation to HIPPA violations if their server isn’t updated before the deadline. The deadline will be here before you know it and updating an IT infrastructure is a large task and shouldn’t be put off until the last minute.

What are the next steps for your business? Many of our clients are starting to upgrade now or are planning to include the upgrades in their 2019 budget. Send us an email or give us a call and we will evaluate your line of business software for Windows 10 and upgraded server compatibility. If your company decides to upgrade its old server and workstations to meet the January 2020 deadline, South Jersey Techie’s has the reliable solutions and experienced technicians you need for managing the data migration and even the retired hardware. You can have peace of mind knowing your old data will be securely erased and destroyed.

Unsure if this deadline will affect your business? South Jersey Techie’s can review your server for you and determine its end of life date or if it will be affected by the 2020 end of support date. If you have any questions or concerns about your office and the 2020 end of support date, please give us a call today: (856)745-9990.

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Can’t Find What You’re Looking For?

Whether you are upgrading an existing device, buying a new one, or just need support deploying, we have the help you need.

Based on the current progress for Windows 10 version 1903, due to arrive next spring, it now looks like the fall update for the OS will arrive around Sept. 10 or Sept. 24.

Microsoft last week released the first preview of what will become Windows 10 version 1903, the opening feature upgrade of next year, slated to ship in the spring.

The debut of what Microsoft calls the “Skip Ahead” build for Windows 10 1903 also hints that the release of this fall’s upgrade, aka 1809, will take place in September. If so, it would be the first time since late-2015 that the actual delivery date matched the numerical label.

On July 25, Microsoft forked the 1809 preview of Windows 10 – as it’s done before when a feature upgrade approaches – so developers could continue to deliver betas for that build while also beginning to work on the next-in-line, 1903. (Microsoft uses a yymm labeling system to mark its Windows 10 feature upgrades; 1809 should indicate a September 2018 release, while 1903 would be a March 2019 release.)

When it forks preview code, Microsoft provides the even-further-in-the-future build, in this case, 1903, to Windows Insider participants who earlier volunteered for Skip Ahead. As the current feature upgrade gets close to release, Microsoft switches Skip Ahead users to the following upgrade, so that engineers can start collecting feedback on that version even as they keep polishing the one set to launch soon. The bulk of Insiders remain on the latter.

Think of the Skip Ahead debut as a warning bell, like the one rung at track meets when racers start the final lap: When Microsoft begins to ship Skip Ahead code, it’s close to wrapping up the impending feature upgrade.

In 2017, as Windows 10 1709 (aka “Fall Creators Update”) neared completion, Microsoft first forked the preview code and distributed a different build to Skip Aheaders on Aug. 31. Windows 10 1709 began its release cycle on Oct. 17, or 47 days later. With this year’s version 1803, Skip Ahead debuted Feb. 14, or 75 days before the April 30 release of that upgrade.

(Windows 10 1803’s original launch date, reportedly April 10 – which was one of two dates Computerworld had forecast in February – was postponed by 20 days after a deal-breaking bug was uncovered at nearly the last minute.)

For one estimate of the release date for Windows 10 1809, Computerworld added 47 days to July 25, arriving at Sept. 10. A second estimate was generated by adding 61 days – the average of the two previous Skip Ahead triggers – to July 25, resulting in a Sept. 24 rollout.

Because the last three feature upgrades launched on either a Monday or Tuesday – April 11, 2017 for version 1703; Oct. 17, 2017 for 1709; April 30, 2018 for 1803 – Sept. 10 or 11 would be the most likely release dates for 1809, absent a show-stopping problem like the bug before 1803’s launch. Computerworld’s alternate forecast would be September 24 or 25, also a Monday/Tuesday combination, because it would match the previous upgrades’ average time-between-Skip-Ahead-and-release.

If Microsoft does release Windows 10 1809 in September, it would be the first time since November 2015 that the company has matched delivery date and the upgrade’s label. Version 1511 debuted Nov. 10, 2015. The four subsequent upgrades, 1607, 1703, 1709 and 1803, all missed their release months by between 2 and 30 days. (Version 1607 came the nearest, releasing Aug. 2, 2016.)

Although Microsoft has never expressly tied itself to March and September release months – in a support document, it gives itself wiggle room by stating that feature upgrades will be released “twice per year, around March and September [emphasis added]” – the disconnect between release and numerical designation has always seemed odd.

Issuing feature upgrades during the appointed months would be a sign that Microsoft has gotten a better handle on the rapid development tempo it has at times struggled with executing. It would also be a step toward a more predictable schedule, which was the point of the pledge it made over a year ago to issue a pair of feature upgrades annually.

“A New South Jersey area code is being introduced to the (609) area code region and it will affect dialing procedures”, Julia Marnin, Cherry Hill Courier-Post

The new area code (640) is being introduced to the (609) area code region in South Jersey and it will affect how local residents dial calls.

The new dialing procedures will be in effect on August 18th.

New phone lines will begin to be issued the area code (640) on September 17th.

Google sends a nudge toward the unencrypted web

Starting in July, Google Chrome marked all HTTP sites as “not secure,” according to a blog post published today by Chrome security product manager Emily Schechter. Chrome currently displays a neutral information icon, but starting with version 68, the browser is warning users with an extra notification in the address bar. Chrome currently marks HTTPS-encrypted sites with a green lock icon and “Secure” sign.

Google has been nudging users away from unencrypted sites for years, but this is the most forceful nudge yet. Google search began down-ranking unencrypted sites in 2015, and the following year, the Chrome team instituted a similar warning for unencrypted password fields.

The Chrome team said the announcement was mostly brought on by increased HTTPS adoption. Eighty-one of the top 100 sites on the web default to HTTPS, and a strong majority of Chrome traffic is already encrypted. “Based on the awesome rate that sites have been migrating to HTTPS and the strong trajectory through this year,” Schechter said, “we think that in July the balance was tipped enough so that we can mark all HTTP sites.”

HTTPS encryption protects the channel between your browser and the website you’re visiting, ensuring no one in the middle can tamper with the traffic or spy on what you’re doing. Without that encryption, someone with access to your router or ISP could intercept information sent to websites or inject malware into otherwise legitimate pages.

HTTPS has also become much easier to implement through automated services like Let’s Encrypt, giving sites even less of an excuse not to adopt it. As part of the same post, Google pointed to its own Lighthouse tool, which includes tools for migrating a website to HTTPS.

 

SharePoint now serves up search results personalized to your previous activity and permissions.

In SharePoint Online and on office.com, search is personal, and the search results are even easier to explore. Another user will see different results than you, even when you both search for the same words.

You’ll only see results that you already have access to, and other users can’t find your private documents.

Even before you start typing, you’ll see results based on your previous activity in Office 365. The results update as you start typing.

If these results aren’t what you’re looking for, click the link to see more results or press Enter to open the search results page and see and explore all the results. Here’s an example of search results from SharePoint:

Explore the search results to see more details about the people and files you’ve found, or refine your search to get other results. Here’s an expert tip to quickly see more, or less, details of a result – you can actually click anywhere in the empty space of the result.

You can navigate to locations that you want to explore further and, if you’ve searched in SharePoint Online, you can change where the results come from. For example, if you searched from a site, but really meant to search all of SharePoint, then you’re just one click away. Or, if the site you searched from is associated with another site, but you want to search all the associated sites.

When you exit a search results page, you return to the page where you started your search.