Takeaway: The key to collaborating effectively is to find tools that make working with others easy and efficient. Jack Wallen shares a list of tools that have greatly improved the collaborative process for his projects.

You might notice that not all tools listed were actually designed specifically for the task of collaboration. Some are communication tools, whereas others serve a much broader purpose. No matter their original purpose, each one makes collaboration much easier. In the end, all that matters is that you can work with your collaborators without having to leave town, host a face-to-face meeting, or run up your phone bill.

1: Google Docs
That’s right. The mighty Google has finally added a level of collaboration to its documents. Google documents now have a discussion feature, which allows the creator of a document to invite participants to collaborate (discuss) on it. What’s nice about this feature is that it is in real time and can be saved for later reference. Google docs are gaining ground, people!

2: Track Changes
In both Microsoft Office and LibreOffice, anyone who is collaborating on a document can take advantage of track changes. If you’re collaborating on a document in either of these office suites and you aren’t using track changes, you have no idea what you are missing. The ability to show what has been changed (and by whom), as well as to easily accept or reject those changes, goes a long way toward streamlining the collaboration process. The only downfall to track changes is that it is not in real time. But not many tools allow you to collaborate in real time on documents.

3: Comments
Another collaboration feature in both Microsoft Office and LibreOffice is the ability to insert comments into text. This is often used in conjunction with track changes to explain a change or ask a question. Anyone who plans on collaborating must have this feature in their toolbox. If you don’t use comments, you wind up sticking notes inline — which often ends badly when the comments are not removed before publication.

4: Gobby/Kobby
Gobby and Kobby offer the same function — real-time collaboration on text documents in Linux. These tools serve as a sort of chat client with a built-in text editor. The primary audience for both Gobby and Kobby is the developer, but that doesn’t mean they can’t be used for ordinary document collaboration. The downfall? Neither one supports the most popular word processor formats (such as .doc, .rtf, .and odt).

5: Instant messaging
I know, I know. IM isn’t technically a collaboration tool. But if you really think about it, how is it not? You can fire up your document, log on to your instant messaging client, and start chatting with your collaborators in real time about the work. No, you do not see changes as they are made, and any updates to the document are not made for all to see. But the truth of the matter is, the primary function of collaboration is communication, and using an instant messaging tool is a fantastic way to communicate.

6: Zoho
Zoho is an incredible Web-based collaboration tool. With Zoho, you can collaborate via chats, discussions, email, meetings, projects, wikis, and more. There are so many ways that Zoho helps you to collaborate, it would be serious feat to actually use them all for a single project. Although Zoho has a free plan for its service, you get only 1 GB of space for files. But its premium service is only $5 per month, so if you are a frequent collaborator and you’re looking for a great Web-based tool to facilitate collaboration, Zoho might be the perfect fit.

7: Campfire
Campfire is another Web-based collaboration tool, but it’s aimed at the corporate or enterprise-level crowds. With plans that reach all the way to 100 chatters and 25 GB of storage (a plan that costs $99 per month), Campfire can enable collaboration in larger settings or even classrooms. Campfire also packs in other enterprise-friendly features, such as searchability and an iPhone app for mobile collaboration. An extra benefit of the pricier plans is that they incorporated SSL for higher security.

8: MindMeister
MindMeister is a Web-based mind-mapping tool. Not all collaborators are familiar with (or comfortable with) mind-mapping tools. But for those who are, there is no better way to brainstorm an idea than a mind-mapping tool. Having a tool for mind-mapping available online is a brilliant way to get those ideas out of your head and into reality. MindMeister has three plans: Free (three maps), Premium — $59 per year (unlimited maps, enhanced security, upload files), and Business — $9 per month (unlimited maps, edit maps offline, branded subdomain, auto backups). MindMeister also has an app for iPhone and iPad.

9: TextFlow
TextFlow is an online document comparison tool. It allows you to generate change reports from Word and PDF documents. You can compare up to seven documents at once, see the changes in context, view the changes in a summary report, and even view the change history. Although the layout of the changes can take a bit of acclimation, the benefits of using such a tool far outweigh the somewhat awkward layout.

10: Kablink
Kablink is a set of open source, online collaboration tools. The set consists of Teaming, iFolder, and Conferencing. Teaming includes document management, workflow, expertise location, federated search, and a custom Web form generator. ifolder is a secure storage solution similar to that of Dropbox, but it also allows you to invite other iFolder users to share your folders. Conferencing is a real-time meeting solution that allows application sharing, whiteboards, presentations, and more. All three of the Kablink tools are cross platform.

Other tools?
If you try out the tools on this list, you should be able to find a collaboration solution that meets your needs. Although you may have to use a combination of tools, you should be able to find everything you need to get your collaboration up and running with very little effort.

Have you worked successfully with some of these tools? What other solutions would you add to the list?

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Everyone’s favorite government agency, the Internal Revenue Service, has launched its own mobile application.

Released last week to iPhone and Android users, the free IRS2Go provides a few tidbits of information that could make April 15 a bit less stressful.

Those of us fortunate enough to qualify for a refund can find out exactly when Uncle Sam will be sending out that check. Entering your Social Security number (which the IRS says is masked and encrypted), filing status, and expected refund amount delivers the due date for your payment.

People who file their federal taxes electronically can check their refund status about 72 hours after they get an e-mail from the IRS acknowledging the receipt of their tax return. Those still doing things the old-fashioned way–on paper–will have to wait around three or four weeks after filing before they can learn when their refund check will arrive.

According to the agency, around 70 percent of the 142 million individual tax returns filed last year were done electronically.

Beyond providing the refund status, the app lets you subscribe to tax tips and updates sent each day during tax season and less frequently the rest of the year. IRS2Go also points you to the agency’s own Twitter feed where you can learn even more about filing your taxes.

“This new smart phone app reflects our commitment to modernizing the agency and engaging taxpayers where they want when they want it,” IRS Commissioner Doug Shulman said in a statement. “As technology evolves and younger taxpayers get their information in new ways, we will keep innovating to make it easy for all taxpayers to access helpful information.”

The IRS has increasingly been moving taxpayers toward e-filing and encouraging them to access more information electronically as a way to cut costs. Last year, the agency announced that it would no longer mail paper income tax packages to individuals and businesses since all of that information is freely available online or through libraries and post offices. The IRS is also looking for other ways to take advantage of technology, especially the move toward mobile.

This phone app is a first step for us,” Shulman said. “We will look for additional ways to expand and refine our use of smartphones and other new technologies to help meet the needs of taxpayers.”

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Over the last few years, anti-malware software has become increasingly costly. But believe it or not, there are still ways to protect your computer for free. In this article, I will list 10 free utilities you can use to either prevent malware infections or to help clean up the mess once a PC becomes infected.

1: AVG Anti-Virus Free Edition 2011
I have been using AVG’s free antivirus product for a few years now, and although it isn’t perfect, it seems to be at least as good as most of the commercial anti-malware products. AVG’s free edition provides basic protection against viruses and spyware, but the company also offers a more comprehensive security suite called AVG Internet Security 2011. This suite offers the same anti-malware protection as the free edition, but it also provides real-time protection against Internet search and social networking sites.

2: Comodo Antivirus
Comodo Antivirus takes a different approach to virus protection than most other antivirus products do. Comodo is based on the idea that it is foolish to allow code to run without first proving itself to be benign. So Comodo implements a default denial until an executable proves itself trustworthy. To keep the software from being too chatty, Comodo executes unknown code in an isolated sandbox where its behavior can be monitored without running the risk of the executable harming the system.

3: PC Tools AntiVirus Free 2011
PC Tools AntiVirus Free 2011 is a basic antivirus / anti-spyware program that is designed to protect Windows desktops against various forms of malware. Besides its basic detection capabilities, PC Tools includes a feature called Search Defender that is designed to warn you about unsafe Web sites (or phishing sites) before you click on them. The software also includes a File Guard component that monitors the file system and blocks attempted malware infections in real time.

4: Avast Free Antivirus
Like AVG, Avast sells comprehensive security suites, but makes its basic antivirus / anti-spyware product available for free to home users. Although I have never used Avast Free Antivirus, I’ve recently noticed posts in various message boards from people who claim that Avast provides better protection than some of the commercial products.

5: Ad-Aware Free Internet Security
Although it was originally designed as a product for detecting adware, Lavasoft’s Ad-Aware has evolved into a complete anti-malware product. Ad-Aware Free Internet Security provides real-time protection against spyware, rootkits, and more. It also includes a utility called The Neutralizer, which you can use to clean a PC that has already been infected.

6: HijackThis
HijackThis is one of my favorite anti-malware utilities, but it’s not for the faint of heart. HijackThis is designed to compile a report of critical file and registry settings that are often prone to viral infections. The thing that makes HijackThis difficult to use is that it makes no distinction between malicious and legitimate entries. As a result, you can end up doing even more damage to a PC unless you know what you are doing. Even so, I consider HijackThis to be a must-have utility.

7: Microsoft Security Essentials
Microsoft provides free antivirus protection for home users through a relatively new application called Microsoft Security Essentials. Microsoft Security Essentials is based on the same ForeFront technology as Microsoft’s enterprise class anti-malware software. The difference is that Microsoft Security Essentials is available solely to home users and businesses with fewer than 10 Windows desktops.

8: Windows Defender
Microsoft’s Windows Defender is a free anti-spyware utility for Windows. It’s not comprehensive, but it does a surprisingly good job of protecting Windows as long as you install it before an infection occurs.
Windows Defender is included with Windows Vista and Windows 7, but you can also download a version for Windows XP. If you are using Windows 7 or Windows Vista, Windows Defender is disabled by default. You can enable Windows Defender by typing the word Defender into the Windows search box and then double-clicking on the Windows Defender option. When you do, Windows will tell you that Windows Defender is turned off and will give you the opportunity to enable it.

9: Malicious Software Removal Tool
Although not a comprehensive antivirus tool by any stretch of the imagination, Microsoft’s Malicious Software Removal Tool does a good job of detecting and removing the most common viruses. The Malicious Software Removal Tool works with Windows 7, Vista, XP, and Server 2003. Microsoft releases updates to this tool on the second Tuesday of each month.

10: McAfee virus removal tools
McAfee makes commercial antivirus products, but it also offers some free tools for removing viruses. Specifically, it offers tools for removing Sasser, Bagle, Zafi, Mydoom, Lovsan / Balster, Klez, and Bugbear. You can download all of these tools here

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There are so many choices these days when it comes to choosing a new cellphone or smartphone. Believe it or not there are now utilities out there that can help you make an educated decision based on your answers to a handful of questions. WWW.TopTenREVIEWS.com has a great Mobile Phone Configuration that can guide you in the direction to your perfect phone match. Click Here to be directed to their site to try out this very helpful utility.

Hopefully, why you should never trust Facebook is obvious by now. Perhaps you feel like you still need it, though — or stubbornly refuse to believe it is really all that bad, whether because you think it is not much of a risk or just do not believe the evidence.

You may take all reasonable precautions, including using no personally identifiable or sensitive information in your account or profile data. Maybe you use a password and email address for the account that you use for nothing else, and refuse to communicate with anyone who actually knows any personally identifiable information or secrets about you on Facebook. Even so, there are risks.

Facebook clearly is not concerned with your privacy any more than the absolute minimum required to keep itself in business. There’s no such thing as a trusted brand, but there is certainly such a thing as a brand that is thoroughly suspicious — and Facebook seems to fit the description when it comes to personal privacy. Any time Facebook appears to care about your privacy, keep in mind that it took Congressional posturing to keep the corporation in line even to that small degree.

It is clear that even when Facebook offers something that looks like some kind of privacy protection, the offer is not a promise, and relying on it is a recipe for disappointment. With that in mind, the problem of protecting even the most minimal sense of privacy while using Facebook seems insurmountable. Thanks to the efforts of a number of hackers and entrepreneurs who actually care about privacy — not only theirs, but that of others as well, even if only because it serves as a convenient business model — there are some options that can help at least a little.

In no particular order:

1. SaveFace
Untangle offers the SaveFace bookmarklet, a script that can be saved as a bookmark in your browser. When you click a bookmarklet, it does “something” — usually involving whatever page you happen to be visiting at that moment. In the case of SaveFace, you can visit your Facebook page then click on the bookmarklet to rest your privacy settings to Private. According to Untangle, it currently covers Contact Information; Search Settings; Friends, Tags, and Connections; and Personal Information and Posts.

2. ReclaimPrivacy.org
A similar bookmarklet is offered by ReclaimPrivacy.org. Unlike SaveFace, the purpose of ReclaimPrivacy.org’s tool is to scan your Facebook settings and detect certain types of privacy vulnerabilities in your account settings. In theory, at least, it should be more thorough than SaveFace — but less automated as a means of protecting yourself.

3. Connect In Private
At ConnectInPrivate there is an annoying tablike thing floating over the left-hand side of the page. Take a closer look: it reads “Secure Your Facebook Profile”. If you click on that, it takes you to a Facebook application that offers a fairly comprehensive Facebook privacy feature set. Of course, what it provides is little more than a convenience layer over manually adjusting your own Facebook privacy settings, but it can be used for free and, if you like that kind of thing, you might find it valuable.

Using Connect In Private’s Facebook privacy scanner is a remarkably tedious and uncomfortable process for something so simple. It involves reading, and thinking about, a series of questions about what kind of privacy preferences you have — in ways that are poorly defined, and requiring Facebook account access that should make the average security concerned user hesitate. Access to the source code is not exactly a matter of easy access the way it is with the JavaScript in the ReclaimPrivacy.org bookmarklet and the .js page it references, either.

A final word
Connect In Private has one definite advantage over the other tools, though: it is more actively maintained. As of this writing, ReclaimPrivacy.org’s script is not compatible with current Facebook privacy settings, and there is a note on the page to that effect. SaveFace is far from a complete solution, for that matter. None of them are perfect, and there is always a risk if you trust your private data to a site like Facebook. Each of them might help a little, though.

In the end, I for one find it difficult to trust the Facebook application offered by Connect In Private. Your mileage may vary.

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CCleaner
Optimization and Cleaning

Features
CCleaner is a free SJT recommended system optimization, privacy and cleaning tool. It removes unused files from your system – allowing Windows to run faster and freeing up valuable hard disk space. It also cleans traces of your online activities such as your Internet history. Additionally it contains a fully featured registry cleaner. But the best part is that it’s fast (normally taking less than a second to run) and contains NO Spyware or Adware!

Cleans the following:

Internet Explorer
Temporary files, history, cookies, Autocomplete form history, index.dat.

Firefox
Temporary files, history, cookies, download history, form history.

Google Chrome
Temporary files, history, cookies, download history, form history.

Opera
Temporary files, history, cookies.

Safari
Temporary files, history, cookies, form history.

Windows
Recycle Bin, Recent Documents, Temporary files and Log files.

Registry Cleaner
Advanced features to remove unused and old entries, including File Extensions, ActiveX Controls, ClassIDs, ProgIDs, Uninstallers, Shared DLLs, Fonts, Help Files, Application Paths, Icons, Invalid Shortcuts and more… also comes with a comprehensive backup feature.

Third-party applications
Removes temp files and recent file lists (MRUs) from many apps including Media Player, eMule, Google Toolbar, Netscape, Microsoft Office, Nero, Adobe Acrobat, WinRAR, WinAce, WinZip and many more…

100% Spyware FREE
This software does NOT contain any Spyware, Adware or Viruses.

To download your free copy of this software Click Here