Kirk Koenigsbauer, corporate vice president for the Office Client Applications and Services team said “Today we are taking a big step forward for Mac® users—Office 2016 for Mac is now available in 139 countries and 16 languages. Based on feedback from the great Mac Office community, we’ve made major updates to each of the apps, and we couldn’t be more pleased to deliver it first to our Office 365 customers.”

Unmistakably Office, designed for Mac

The new versions of Word, Excel, PowerPoint, Outlook and OneNote provide the best of both worlds for Mac users—the familiar Office experience paired with the best of Mac.

If you already use Office on a PC or iPad, you will find yourself right at home in Office 2016 for Mac. It works the way you expect, with the familiar ribbon interface and powerful task panes. Mac users will appreciate the modernized Office experience and the integration of Mac capabilities like Full Screen view and Multi-Touch^TM gestures. With full Retina® display support, your Office documents look sharper and more vibrant than ever.

Office for Mac is cloud-connected, so you can quickly get to the documents you’ve recently used on other devices and pick up where you left off. New, built-in document sharing tools make it easy to invite teammates to work on a document together. When sharing documents, you won’t have to worry about losing content or formatting, as Office for Mac offers unparalleled compatibility with Office on PCs, tablets, phones and online.

Five modern, first-class applications

Word for Mac—Word’s powerful writing and reviewing tools make it easy to create great-looking documents. The new Design tab lets you easily apply designer-quality layouts, colors and fonts throughout your document. You can work on the same document simultaneously with your teammates and use threaded comments to have a conversation right next to the corresponding text.

Excel for Mac—The new Excel for Mac helps you visualize your information by recommending charts best suited for your data with chart previews. Familiar keyboard shortcuts, autocomplete and an improved formula builder save you time when creating spreadsheets or entering data. For deeper analysis, new PivotTable Slicers help you filter large volumes of data and discover patterns.

PowerPoint for Mac—PowerPoint’s improved Presenter View gives you full control when you present by showing you the current slide, next slide, speaker notes and a timer on your Mac screen, while the audience only sees your presentation on the big screen. The new animation pane helps you design and fine-tune animations, and the latest set of slide transitions add polish to your presentations.

Outlook for Mac—Managing your email, calendar, contacts and tasks has never been easier. The new Outlook for Mac has push mail support so your inbox is always up-to-date. The improved conversation view automatically organizes your inbox around threaded conversations, so you won’t have to hunt for related messages. And the new message preview shows you the first sentence of an email just below the subject line so you can quickly decide if you want to read it now or come back later.

OneNote for Mac—OneNote is the newest addition to Office for Mac. You can capture your ideas in digital notebooks and access them on any device. Find things quickly with the OneNote search engine that tracks your tags, indexes your typed notes and recognizes text in images and handwritten notes. Bold, italicize, underline or highlight notes, insert files, pictures and tables and organize your notes however you want. You can also share notebooks with friends, family or colleagues so everyone can work together on travel plans, household tasks or work projects.

Made better by Mac users

The customer participation in Office for Mac preview since its launch in March exceeded expectations, making it largest Office for Mac beta ever. Thanks to everyone who participated in the preview program and helped improve the product.

Mac preview participants provided with over 100,000 pieces of feedback. Based on this feedback, Office released seven updates in four months with significant improvements in performance and stability. Also added features like improved Mail Merge in Word, Propose New Time in Outlook and support for External Data Connections in Excel.

And the best news is that Office for Mac will continue to see ongoing improvements over time. With released updates and new features for Office 365 customers at least once per quarter.

Available today for Office 365 customers

Office 365 subscribers can get the newest version of Office for Mac today. All you need is an Office 365 subscription (Office 365 Home, Personal, Business, Business Premium, E3 or ProPlus), which includes the rights and access to use Office applications on Mac, Windows, iOS and Android devices, along with additional value in OneDrive and Skype.

Here are a few different ways to get Office 2016 for Mac today:

• Already an Office 365 customer? On your Mac, just browse to your account page (office.com/myaccount), sign in and follow the installation instructions. If you have Office 365 through your organization, go to portal.office.com/OLS/MySoftware.aspx.
• Are you a student? You may get Office 2016 for Mac for free or at a substantial discount. It takes only 30 seconds to find out at office.com/student.
• Otherwise, go to office.com/mac or buy an Office 365 subscription at your local retailer.

Office 2016 for Mac will become available as a one-time purchase option this September.

We hope you’re as excited as we are about the new Office for Mac. It’s one of many important releases this summer. “We released Word, Excel and PowerPoint for Android phones just two weeks ago, which join Outlook and OneNote for Android phones, and we are just weeks away from delivering Office Mobile apps for Windows 10.” said Kirk Koenigsbauer

Have questions?

Get help from Microsoft’s Cloud Solutions Partner.
Call us at: 856-745-9990 or visit: https://southjerseytechies.net/

South Jersey Techies, LLC is a full Managed Web and Technology Services Company providing IT Services, Website Design Services, Server Support, Network Consulting, Internet Phones, Cloud Solutions Provider and much more. Contact for More Information.

To read this article in its entirety click here.

Microsoft Word

Sorting data in a Word document isn’t something you routinely do. On the other hand, presenting list and table data is, so the potential exists that one day you’ll want to sort something. The good news is that it’s easy to sort data in a table or a list. In this article, I’ll show you how to do just that. We’ll work through a few simple sorting examples. You can use most any table, or you can download the example .docx or .doc file.

Behind the scenes

Word relies on paragraphs when sorting, which seems a bit odd within the context of a table (or list). The paragraph formatting mark determines where one paragraph ends and the next starts. As you can see in Figure A, there’s no paragraph mark in a table. The end-of-cell markers denote the end of each cell’s content. The similar marker at the end of each row (outside the right border) is an end-of-row marker. These markers also contain cell and row formatting. When sorting a table, Word relies on the end-of-row marker to identify where one row ends and the next begins, the same way the paragraph mark does. (To see a document’s formatting symbols, click Show/Hide in the Paragraph group on the Home tab.)

Figure A

Sort by the first column

We’ll start with the simplest sort possible; we’ll sort a table by the values in the first column. To do so, select, the table by clicking its move handle (the small square in the top-left corner). If you don’t see this handle, check the view. It’s available only in Print Layout and Web Layout. With the entire table selected, do the following:

1. Click the contextual Layout tab. In the Data group, click Sort — or click Sort in the Paragraph group on the Home tab. In Word 2003, choose Sort from the Table menu.
2. The resulting dialog does a good job of anticipating the sort. Notice that the Header Row option (at the bottom) is selected. As a result, the Sort By field is set to Species — the label in the first column’s header (Figure B).
   Figure B

3. This is exactly what we want, so click OK. Figure C shows the sorted table.
   Figure C

Before we move on, let’s discuss the Type and Using options to the right. We didn’t need to change either, but sometimes you will. The Type options are Text, Number, and Date. Word usually defaults to the appropriate data type. You can force a specific type by choosing a different option other than the one Word assumes (but you’ll rarely have reason to do so). The Using options defaults to Paragraph — we talked about that earlier.

Sort by the second column

That first exercise was easy. Let’s complicate things a bit by sorting by the second column. Fortunately, it’s just as easy as the first. Repeat steps 1 and 2 from the first exercise. Then, do the following:

1. In the resulting dialog, click the Sort By drop-down.
2. Choose Common Name, the header label for the second column.
3. Click OK. Figure D shows the results of sorting by the second column.
   Figure D

That wasn’t any more difficult that the first sort. Tell Word which column contains the values you want to sort by and click OK — that’s it!

Sort by multiple columns

With only two sort tasks under your belt, you’re beginning to see how simple the sorting process in Word can be. Let’s complicate things a bit so you can see how flexible this feature truly is. Let’s sort by the Class column and then sort the bird and mammal groups in a secondary sort. Repeat steps 1 and 2 from the first two exercises. Then, do the following:

1. To sort by the Class, choose Class from the Sort By drop-down.
2. To further sort each class group, click Common Name from the Then by drop-down (Figure E). You could add a third column to the sort if the results warranted the additional grouping.
   Figure E

3. Click OK to see the results shown in Figure F.
   Figure F

What about lists?

You might be wondering how to sort the same data in list form. Word handles the list sort the same way — the exact same way. Highlight the list and click Sort in the Paragraph group on the Home tab. In the resulting dialog, check the header option and set appropriately (if necessary). Then, determine the sort order by choosing the fields (columns), appropriately.Figure G shows the result of sorting the same data in list form.

Figure G

Sort a columnar list the same way you sort a table.

Takeaway:  Creating numbered or bulleted lists would be simple with the ability to adjust or remove automatic indents.

Simple Solution

This simple solutions works with the current list only. If you add to this list, Word will remember the indent. When you start a new list later in the document, it won’t.

1. Create an numbered or bulleted list.
2. Double-click any number or bullet in the list to select all.
3. To change the indent position:

• Select the Decrease option in the Paragraph group (Aligning all items to the left margin)
• Select the Increase option in the Paragraph group. (Aligning all items to the right margin)

Entire Document Solution

The entire document solution will adjust the settings for all numbered/bulleted lists in the document.  Instructions below will default the list to be aligned at the left margin (0), you can adjust accordingly.

1. Create an numbered or bulleted list.
2. Double-click any number or bullet in the list to select all.
3. Right-click the selection; select Adjust List Indents.
4. The Adjust List Indents window opens.

• Number Position:  0 (Where the numbers / bullets will align.)
• Text Indent:  .25 (Space between numbers/bullets and text.) 

Takeaway: Ten popular tools and options that are unseen or removed from Office 2013.

Office 2013 has made minor adjustments and changes to the new cloud-based suite.

Creating from Existing

In previous versions of Office it was simple to create a new document from an existing one.  This would allow changes without changing the original.

Using Office 2013, the button “New From Existing” is gone;  there is a section under the File Tab for Recent Documents.

Outlook – Activities

There was an option to add a Contact’s Activities in older versions of Office.  For Office 2013, Activities option is replaced by Outlook Social Connection.

Word – Show Mark-Up

For Office 2013, the Show Markup drop-down, located in the Review Tab and Tracking Section for older versions, is removed but you can add it to your Quick Access Toolbar.

Backstage Exit

In previous versions, “Exit” on the File Tab would allow you to exit all open documents in one click.  In Office 2013, you can right click the program on your task bar and select “Close all windows” or add “Exit” to your Quick Access Toolbar.

Picture Manager

Unlike previous versions of Office, Clip Art Organizer and Picture Manager are no longer available.  Clip Art Organizer is replaced with Insert Media Dialog Box.  Picture Manager is replaced with Windows Photo Gallery.

Access – PivotTables & PivotCharts

For Office 2013, PivotTable and PivotChart are no longer tools in Access;  only Excel 2013 provides the PivotTable and PivotChart. 

Access – Upsizing Wizard

In previous versions of Access, it was simple to add an Access database to SQL Servers.

Using The Upsizing Wizard to migrate all or some objects to SQL Servers is no longer available with Access in Office 2013.

Excel – Workspace

Workspace files save the layout you have selected.  When you open a saved Workspace Files they are displayed in that layout.

Excel 2013 you can open a Workspace file but you can not save layouts as Workspace files or add it to the Quick Access Toolbar. 

Outlook – Journal

Journal tool in Outlook helps you manage your productivity and time spent on projects.  This tool will no longer be available for Office 2013 and will not be replaced by another tool.

Outlook – To-Do Bar

The Pinned Peek feature is replacing the traditional To-Do Bar in Outlook for Office 2013.  The Pinned Peak feature is not as detailed as the To-Do Bar, for example you can only view appointments for one day .  

The Surface by Microsoft is a crossover between a laptop and a tablet. The Surface Pro is a business tablet that has a detachable keyboard, stylus and a kickstand. Putting the Surface Pro above other tablets is the aptitude to run Microsoft Office programs including Word, Excel and PowerPoint.

Microsoft released a television commercial for the Surface Pro, “The Vibe”, starring Daniel ‘Cloud’ Campos from the original Surface Commercial.  This enthusiastic campaign includes professional dancers as “business people” showing the capabilities of the Surface Pro. Similar to Windows 8, Metro “Modern” UI; the commercial has the same ambiance.

According to IDC, Microsoft has finally made its way to the Top 5 for Tablets. In the first quarter of 2013, Microsoft has 1.8% Market Share. Unlike the first quarter of 2013, Microsoft has 0% Market Share. Also, ASUS moved up from #4 to #3, knocking Amazon down a space.

Takeaway:  Save time formatting documents in Microsoft Word by using quick tools and tips.

Copy & Paste Methods:

When copying to Microsoft Word, the original formatting is automatically inserted with text and pictures.

1. Copy the content to the Clipboard: [CTRL]+[C] or Highlight content, right click on highlighted content, and select “Copy”.
2. Paste the content into a Word document: [CTRL]+[V] or Home Tab, Paste and then select from the three options (see picture below)

–  Keep Source Formatting (K) – Original Formatting
–  Merge Formatting (M) – New content changed to format already in use
–  Keep Text Only (T) – Generic Format and will only Paste text, no pictures

Changing the default, as follows might be more efficient:

1. Click the File tab, Help button, Options button and select the Advanced button.
2. In the Cut, Copy, and Paste section, choose the appropriate option. (Example, you might want to keep formatting when copying from other Word documents but not from any other source)
3. Click OK.

In Word 2003, select Tool menu, Options button and Edit Tab, uncheck the “Smart Cut And Paste” option or click the Settings button to customize your settings.

Section Breaks:

Separating a document with Section Breaks allows you to format each “section” differently.  Also, you can copy a previous Section Break

–  Next Page – Insert a section break and start the new section on the next page
–  Continuous – Insert a section break and start the new section on the same page.
–  Even Page – Insert a section break and start the new section on the next even-numbered page.
–  Odd Page – Insert a section break and start the new section on the next odd-numbered page.

 In Word 2003, you can insert a Section Break from the Insert Menu.

Keeping Words Together:

Whether the word is hyphenated or simply two words you do not want to split up , a proper noun or a date, you can keep them together!

–  Hyphenated Words:  When typing the hyphen between use [CTRL]+[SHIFT]+[-]
–  Non-hyphenated Words:  When typing the space between use [CTRL]+[SHIFT]+[SPACEBAR]

Editing Number/Bullet Styles:

When formatting a list (bullets or numbers) you can simply edit the format of one or multiple bullets or numbers.

1. Select the Home tab, click Show/Hide in the Paragraph section.

2. Highlight the Paragraph mark(s) at the end of each line you would like to re-format.  For more than one number or bullet, hold [CTRL] while highlighting.
3. Apply format using Style section.

Removing Formats:

You can highlight the entire document or only sections to remove formatting.  If you are trying to remove formatting from a few different sections, hold [CTRL] while selecting the sections.

–  Remove all formatting:  [CTRL]+[SPACEBAR]
–  Remove Paragraph formatting:  [CTRL]+[Q]

Automatically Updating Styles:

When adding a format to text, Word will let you update a style, this can be difficult.

1.  Select the Home tab.
2.  Open the Styles Dialog.
3.  Find the Style from the drop-down list.
4.  Select Modify button.
5.  Uncheck Automatically Update.

Default Line Spacing:

The default line spacing in Word 2007 and 2010 is set for 1.15, commonly used for Web publishing.  You can set your default to 0 or 1 using a few steps.

1.  Select the Home tab.

2.  Right-click Normal in Styles section and select Modify.

3.  Choose Paragraph from the Format list.

4.  In the Spacing section, change the At: setting from 1.15 to 1, Click OK.

5.  You now have the option to set this as your default template for all new documents by selecting “Set As Default” button.

6.  Click OK.

Paragraph Spacing:

Newest versions of Microsoft Word have increased the spacing between paragraphs.  If you do not want extra space between paragraphs, you can modify it using a few steps.

1.  Select the Home tab.

2.  Open Paragraph Dialog.

3.  Check “Don’t Add Space Between Paragraphs Of the Same Style Option”.

4.  You now have the option to set this as your default template for all new documents by selecting “Set As Default” button

5.  Click OK.

Save Formatted text as AutoCorrect:

Using AutoCorrect saves time and prevents mistakes.  It can also save the text previously formatted.

1.  Highlight the content you would like to save in AutoCorrect that is pre-formatted.
2.  Open the File tab.
3.  Choose Options and then select Proofing button.
4.  Click AutoCorrect Options button.
5.  Uncheck Automatically Update.
6.  Select the option you would like to use:
–  Plain text (not formatted)
–  Formatted text (keep the format you have already applied)
7.  Enter short key in the Replace control.  (Example:  We use sjt for South Jersey Techies)
8.  Click Add button.
9.  Click OK, twice.

Find and Replace to Edit Format:

Microsoft Word’s Find and Replace tools can be used for more than replacing characters or multiple words, you can also change the format of text.

1.  Copy the text or word you would like to format.
2.  Press [CTRL]+[H] to open tool.
3.  Select More button.
3.  Paste the text or word you previously copied into Find What control.
4.  If the text you paste into Find What is formatted, select the Format button and adjust accordingly.
5.  Paste the same text into Replace With control.
6.  Select the Format button and change to the new format or remove the current Format by leaving the Format Option blank.
7.  You can either, Replace (first instance of the text or word you selected) or you can Replace All (replaces all text or words that are identical).

“Sticky Borders”:

A Sticky Border is when you type three hyphens and press enter directly below text.  This border attaches the the paragraph format or to the bottom of a page.  To easily remove this border follow these steps:

1.  Select the Home tab.
2.  Click inside the paragraph.
3.  In the Paragraph section, choose “No Border” (usually seen with editing tables).

The ten most popular Microsoft Office tips

Takeaway:  Susan Harkins lists ten most popular Office tips published in the Windows and Office Blog, and the now inactive Office Blog.

When considering tips to share, think about ease-of-use and efficiency. A few naturally rise to the top as your favorites. For your commemoration, here are 10 of 2012’s most popular posts from both the Office Blog, which was deactivated in mid-2012, and the current Windows and Office Blog. Thank you for reading, and thank you for sharing your thoughts and enhancements with one another throughout the year.

1: A quick Word trick for typing text into a scanned document

The response to this limited technique surprised me. It’s something only a few will use, but if you’re one of those few, it can be a big help! I was pleasantly surprised at the positive response it received and the way readers enhanced the technique.

2: Use Word macros to save your place in a document

These two short macros make quick work of bookmarking work areas in a Word document. When the built-in navigation techniques just don’t get the job done for you, consider these macros or one of the alternative methods that readers shared.

3: A quick and dirty way to compare columns of Excel data

This quick Go To comparison solution is great for a one-time task. Comparing Excel data is a common task, and I receive frequent questions for solutions. This solution is a great one to add to your bag of tricks.

4: Demystify Excel’s PivotTable feature with this simple method

Sometimes a great tip doesn’t offer a specific solution, but rather guides you to using a feature more efficiently and effectively. Users tend to ignore Excel’s pivot table feature because they don’t really understand it – hence this blog post offers some quick insight into how to use this feature without mind-bending tricks.

5: Create a dynamic Excel chart and make your own dashboard

This blog post is one of my favorites. I enjoyed sharing the technique, but more than that, I loved the way the readers jumped in to help one another with a step I accidentally omitted in the instructions. TechRepublic readers rock!

6: A quick Excel keyboard trick for selecting large ranges

This technique uses Go To ([F5]) in an unusual way – to anchor two cells, creating a range. The ensuing conversation shared a number of great selection tips!

7: Three tips for rounding Excel time values

Using the right function can help you round up your rounding woes. Excel offers three rounding functions and knowing them all will round out your skills nicely. (Okay, I promise to stop that.)

8: Three things you must do when you inherit an Excel workbook

I review a lot of workbooks, so this blog was one of my favorites to write. In my experience, performing these three quick tasks when inheriting a workbook can speed up your troubleshooting time. Fortunately, it sparked some insightful conversation into what others do.

9: Launch Word with the most recently used document

Reader response sometimes surprises me, as it did for this easy technique. I hadn’t expected so many great alternatives from the readers.

10: Run a list of rolling credits at the end of your PowerPoint presentation

I’m glad a PowerPoint technique made the top list, but it wasn’t because the readers loved my technique. Mostly, the conversation centered on the typo I missed, and then my lack of proper contrition for said typo. It was fun while it lasted.

Takeaway: Searching for ways to increase your Word productivity may get in the way of your productivity. So here are a few tricks you don’t need to go looking for. Efficient, simple to use, easy to remember.

Most of us don’t have time to discover all the ins and outs of the software we use on a daily basis. We learn on the fly, we occasionally pick up a tip or shortcut, and we grudgingly plow through the Help system when we absolutely have to.

But sometimes, just a few little tricks can make a big difference. Turning off an annoying feature, learning a keyboard trick that bypasses three dialog boxes, or taking advantage of an obscure option can save you a few headaches and a lot of time. Will they really change your life? Well that might be a stretch. But they could. Try these tips on for size and let me know.

1: Make vertical text selections

Usually, we select text horizontally — a word, a series of words, a paragraph — from left to right or vice versa. But sometimes the selection has to be vertical. For instance, suppose you wanted to delete the leading characters in Figure A.

Figure A

To make a vertical selection, hold down [Alt] as you drag down through the text you want to highlight. Figure B shows the column of unwanted characters selected using this technique. Hit [Delete] and bam, they’re gone.

Figure B

Although we selected text at the beginning of the lines in this example, you can make vertical selections anywhere on the page.

Note: Some users have reported that the Research pane appears when they try this selection technique. Here’s the secret: Release the [Alt] key before you let up on the mouse button. Word should retain the selection. If you hold down [Alt] but release the mouse button, Word may think “[Alt]-click” and open the Research pane in response.

2: Undo automatic changes you don’t want

By default, Word imposes lots of changes on the text you enter in a document. For example, it might convert a Web address to a hyperlink, replace straight apostrophes and quotation marks with their curly counterparts, or turn a pair of hyphens into an em dash. If that’s a welcome convenience, you’re in good shape. If you want to suppress those types of changes, you can disable them. See 10 annoying Word features (and how to turn them off) for details. But if you want to prevent those changes only from time to time, reach for the Undo command — [Ctrl]Z. Undo isn’t just for reversing something you’ve done; it also undoes some of the actions Word takes. Don’t want that em dash? When Word inserts it, hit [Ctrl]Z and change it back to the hyphens you intended to enter.

3: Get rid of a persistent border

This forehead-smacking solution earned considerable gratitude from stymied TechRepublic readers when Susan Harkins first provided it. Word offers a sometimes-handy option that lets you insert a border automatically. Type three hyphens on a blank line and press [Enter]. If the option is enabled, Word will replace the hyphens with a horizontal line. You can get rid of it if you press [Ctrl]Z after Word inserts it (see above). But if you try to select the border and delete it, you’re out of luck. You’re not dealing with a line object here. Word has applied the Bottom Border format to the paragraph.

To remove that format in Word 2003, click in the paragraph and choose No Border from the Borders drop-down list on the Formatting menu. In Word 2007/2010, click in the paragraph and then click the Border button in the Paragraph group of the Home tab. Just select No Border from the drop-down list (Figure C).

Figure C

If you like the automatic border feature, here’s a bonus tip: In addition to typing three hyphens to apply a bottom border (3/4-point), you can trigger different border styles. Typing:

• Three tilde characters (~) will create a wavy line.
• Three underscore characters (_) will create a 1.5-point line.
• Three asterisks (*) will create a dotted line.
• Three equal signs (=) will create a double line.
• Three pound signs (#) will produce a “thin thick thin” line.

4: Move selected text up or down

This tip is probably most useful when you’re working in a table, although you can use it to reorder paragraphs outside a table, too. Let’s say you decide you want the third row of a table to be the top row. Just click within the third row, hold down [Alt][Shift] and press the up arrow key twice. Each time you press the arrow key, Word will move the row up one. You can select multiple contiguous rows to move them as a block, and you can use the down arrow key if you want to move text down instead of up.

Using this shortcut gets a little tricky if you’re moving big pieces of text outside a table. It’s easy to lose track of what’s being relocated where, and you might find it easier to take a standard cut-and-paste approach in those situations. But when the text is small and manageable, the shortcut is great. For example, if you need to move an item up or down within a bulleted or numbered list, you can just click in the item’s paragraph and use the [Alt][Shift] and arrow key combo to move the item to the desired spot.

5: Save changes to all open Word documents at one time

This simple technique comes in handy when you’re working in multiple documents and want to make sure you’ve saved your changes to all of them. I actually use it most often when I’ve made a change to a template and want a quick way to save that change on the fly (before I’ve had a chance to forget I made a change I want to keep).

In Word 2003 and earlier, just press the [Shift] key and pull down the File menu. Word will display the Save All command on the menu, above the Save As command. Choose Save All and Word will prompt you to save each document (or template) that has any unsaved changes. This is more efficient than having to navigate to each document individually and click Save.

If you use Word 2007/2010, this won’t work. But you can add the Save All command to your Quick Access Toolbar:

1. Click the Office button (File in 2010) and click Word Options (Options in 2010).
2. Click Customize in the left-hand column (Quick Access Toolbar in 2010).
3. Select Commands Not In The Ribbon from the Choose Commands From drop-down list.
4. Scroll down and select Save All.
5. Click the Add button and then click OK.